Privacy Policy

Effective 11-08-2026

This policy explains what Gather Ye Round (gatheryeround.com) collects, why, who can see it, and what you can do about it. Gather Ye Round is run by Pluggin Software LLC ("we," "us," "our"), a Maryland limited liability company. If anything here is unclear, ask us through the Support page.

The short version: we collect only what's needed to schedule your gatherings. We don't sell your information, we don't show ads, and we don't use tracking or advertising cookies.

1. What we collect

If you create an organizer account

• Your name and email address.
• Your password, stored only as a one-way hash that we can't read back.
• What you create: groups, players (the names and optional email addresses of people you invite), polls with their proposed times, notes and locations, and places you save for reuse (a name, an address, a video-call link).

If you answer a poll (no account needed)

• The name you give.
• Your answer for each proposed time.
• An email address and a comment, but only if you choose to give them.
• If you answer through a poll's shared link, we put a small cookie in your browser so the same browser returns to your own answers later (see section 6).

If you're invited to co-organize a group

• The email address the invitation was sent to, until the invitation is accepted, cancelled or expires (after 7 days).

Technical information

• Security records. To stop password guessing and spam, we briefly record failed attempts, such as wrong passwords or too many invitations, against the IP address they came from. These records expire automatically, within hours or days depending on the check.
• Activity records. We keep a log of some account actions, like sign-ins and settings changes, with the IP address and the page involved, to help us investigate problems and abuse.
• Server logs. Like any website, our web host's servers keep standard access logs, with IP address, browser type and the pages requested, for a limited time.

We don't collect payment card numbers. If paid plans are offered, our payment processor collects those directly (section 4).

2. How we use it

We use your information to:

• run the service: show polls to voters, count answers, find the best time, and keep calendar feeds up to date;
• send the emails the service needs, such as signup confirmation, invitations, announcements, ownership changes, password or email changes, and account-closure notices;
• keep accounts secure and stop spam, bots and abuse;
• answer your support requests;
• meet legal obligations.

We don't use your information for advertising, and we don't sell it or share it for anyone else's marketing.

3. Who can see what

Inside Gather Ye Round:

• A poll's organizers. That means its owner and, for a poll in a shared group, the group's co-organizers. They see voters' names, answers, comments and any email addresses given.
• Voters see the poll, its proposed times, its place or video link, and the names and answers of the other people on that poll.
• Anyone holding a link. Voting, shared-poll and calendar-feed links give access to whoever has them. A calendar feed contains the event titles, times and locations for its group.
• Link previews. When a poll link is pasted into a chat or social app, the preview shows only the poll's title and how many people have answered, never names, email addresses, the place's address or the video link.
• When ownership changes. When a group is handed to another organizer, including automatically when an owner closes their account, the new owner gets the group's polls, players and answers.

Outside Gather Ye Round: see section 4.

4. Who helps us run it

We share information only with service providers that help us run Gather Ye Round, and only what each one needs:

• Our web hosting provider runs the servers where Gather Ye Round and its data are stored, in the United States.
• Cloudflare Turnstile is the bot check on the signup form. It looks at your browser to confirm you're a person rather than a script.
• Our email delivery provider sends the emails described in section 2.
• Geoapify suggests addresses as an organizer types a place, so it receives the text being typed into the address box. It doesn't receive names, polls or answers.
• A payment processor, if paid plans are offered, handles payment details directly, under its own privacy policy.

Some links open other companies' services under their own policies: a directions link opens a map service, and a video-call link opens the service it points to. Nothing is sent to them unless you click.

We may also disclose information if the law requires it, or to protect the safety of our users, the public or the service. If Gather Ye Round is ever sold or merged into another business, your information would move with it under this policy, and we'd tell you.

5. How long we keep it

• An organizer account and everything it owns are kept until the account is closed and deleted (section 7).
• Polls and answers are kept as long as the organizer's account, or the group they belong to, exists. A group that passes to a co-organizer keeps its polls and answers.
• Unconfirmed signups and email-change requests expire after 24 hours.
• Co-organizer invitations expire after 7 days.
• Security records expire automatically. Activity records and server logs are kept for a limited time.
• Ownership-change records list only internal ID numbers, no names or emails, and are kept so we can trace how a group changed hands.
• Backups. Routine backups may hold copies of deleted data for a limited time before they are overwritten.

6. Cookies

We use only the cookies the site needs to work:

• Session cookie. Keeps you signed in. It ends when you sign out or the session expires.
• Security cookie. Protects forms from being submitted by other websites (cross-site request forgery protection).
• Your-answers cookie. Set when you answer a poll through its shared link, so your browser returns to your own answers. It lasts up to a year, for that one poll.

We don't use analytics, advertising or cross-site tracking cookies. Because we don't track you across sites, browser "Do Not Track" signals don't change anything here.

7. Your choices and rights

• See and download your data. Organizers can use Download my data on their profile. The download includes your account details, saved places, the groups you own with their polls, players and answers, and a list of the groups you co-organize and your role in each. It never includes passwords or sign-in links.
• Correct it. Organizers can edit their name and email on their profile. A new email address takes effect once you confirm it from that address.
• Close your account. You can do this from your profile at any time. Your polls stop working for voters straight away, except in groups that pass to a co-organizer. You have 30 days to restore the account by signing in. After that, the account and everything it owns are permanently deleted.
• Voters. You can change your answers through your link while the poll is open. To have your name, email or answers removed, ask the poll's organizer, or contact us through the Support page and we'll help.
• Emails. Messages about a poll come from its organizer's actions. If you'd rather not hear from an organizer, ask them to remove you, or tell us.

Depending on where you live, you may have further rights, such as to access, correct, delete or move your information, or to object to some uses of it. To use any of these rights, contact us through the Support page. We'll respond within the time the law requires, and we won't treat you differently for asking.

8. Security

We protect your information with measures including:

• passwords stored as one-way hashes;
• encrypted connections (HTTPS);
• single-use, expiring links for signup and invitations;
• limits on repeated attempts;
• asking for your current password before your password or email is changed, your account is closed, or your data is downloaded.

Changing your password or email signs out your other devices. No system is perfectly secure, so use a strong password you don't use elsewhere, and tell us if you think your account has been misused.

9. Children

Gather Ye Round isn't directed at children. You must be at least 13 to answer a poll and at least 18 to create an organizer account. We don't knowingly collect information from children under 13. If you believe a child under 13 has given us information, contact us and we'll delete it.

10. Where your data is

Gather Ye Round is run from the United States, and your information is stored and processed there. If you use it from another country, your information will be handled in the United States under this policy.

11. Changes to this policy

We may update this policy as Gather Ye Round changes. We'll post the new version here with a new effective date. If a change is significant, especially one that adds a new way we share information, we'll also tell organizers by email or on the site before it takes effect.

12. Contact

Questions about this policy or your information go through the Support page on gatheryeround.com.