Terms of Use

Effective 11-08-2026

Welcome to Gather Ye Round. These terms are the agreement between you and us when you use the site. We've tried to write them plainly. Please read them, because by using Gather Ye Round you agree to them. If you don't agree, please don't use the service.

1. Who we are

Gather Ye Round (gatheryeround.com) is a scheduling service operated by Pluggin Software LLC, a Maryland limited liability company. "We," "us" and "our" mean Pluggin Software LLC. "You" means anyone who uses Gather Ye Round, whether you have an organizer account or are answering a poll someone sent you.

2. What Gather Ye Round does

Gather Ye Round helps a group find a time to meet:

• An organizer creates an account, sets up groups and players, and sends polls that propose times and, optionally, a place or a video-call link.
• Voters answer through a link. They don't need an account. They give a name, optionally an email address, and say which times work.
• Organizers can finalize a time, announce it, and offer a calendar feed so the group's events show up in their calendars.
• A group can have more than one organizer. The group's owner can invite co-organizers and can hand the group to another organizer.

3. Who can use it

• You must be at least 13 years old to answer a poll.
• You must be at least 18 years old, or the age of majority where you live if that's older, to create an organizer account.
• Gather Ye Round isn't directed at children under 13, and we don't knowingly collect their information. If you believe a child under 13 has given us information, contact us through the Support page and we'll delete it.
• You can't use Gather Ye Round if we've previously closed your account for violating these terms, or if the law where you live prohibits it.

4. Organizer accounts

When you create an organizer account, you agree to:

• give a real email address and keep it current, since that's how we reach you and how you sign in;
• keep your password private. You're responsible for activity under your account, so tell us right away if you think someone else has used it;
• use one account for yourself, and not share it or sell it.

5. Groups, co-organizers and ownership

Owners. The person who creates a group owns it. The owner is responsible for the group. Only the owner can rename or delete it, regenerate its calendar link, invite or remove co-organizers, and hand the group over.

Co-organizers. A co-organizer joins only by accepting an invitation, and can then run the group's polls and manage its players. Everything created in a group, including polls, players, votes and the calendar, belongs to the group, not to the person who happened to create it. If you leave a group or are removed from it, what you created there stays with the group.

Handing a group over. An owner can offer a group to one of its co-organizers. Ownership changes only when the co-organizer accepts. The former owner stays on as a co-organizer and can leave afterward.

When an owner closes their account. If the owner of a group with co-organizers closes their account, the group passes automatically to its longest-serving active co-organizer, so the group can keep going. A group with no co-organizer becomes unavailable and is deleted along with the account.

Our role. We may change a group's owner when it's needed to keep a group running or to resolve a dispute or a problem with an account. We'll tell the people affected.

6. Polls, links and invitations

• Links work for anyone who has them. A voting link, a shared poll link and a calendar feed link each give access to whoever holds them. Share them only with the people you mean to invite. If a link has spread further than you intended, you can turn off a poll's shared link or regenerate a calendar link at any time.
• Messages we send for you. When you invite voters, announce a time, or invite a co-organizer, we send that email on your behalf, to the addresses you give us. Only send them to people who would expect to hear from you about your event.
• Link previews. When a poll link is shared in a chat app or social feed, the preview shows the poll's title and how many people have answered. It never shows names, email addresses, the place's address or the video link. Don't put anything in a poll title you wouldn't want seen in a preview.
• Other sites. Directions links open a map service, and a video-call link opens whatever service it points to. Those services are run by other companies under their own terms, and we're not responsible for them.

7. Acceptable use

Use Gather Ye Round to plan real gatherings with real people. Don't:

• send spam, bulk messages, or invitations to people who have no reason to expect them;
• harass, threaten, or impersonate anyone, or use the service to stalk or gather information about someone without their knowledge;
• put anything unlawful, hateful, sexually explicit or infringing in a poll, group, place, name or comment;
• enter someone else's personal information without a right to share it;
• try to get into another person's account or group, test or break our security, get around bot checks or rate limits, or overload the service;
• scrape the service, or use automated tools to create accounts or answers;
• resell the service or use it to build a mailing list.

8. Your content

"Your content" is what you put into Gather Ye Round: poll titles and notes, group and player names, places, comments, and your answers.

• You keep ownership of your content.
• You give us permission to store, display and send your content as needed to run the service for you and the people you share it with. For example, this lets us show a poll to its voters, email an announcement, or include an event in a calendar feed. This permission lasts until your content is deleted under section 10. It doesn't let us sell your content, or use it for advertising.
• You're responsible for your content and confirm you have the right to share it. We don't review content in advance, but we may remove content or restrict an account that breaks these terms.

9. Our service and our name

The Gather Ye Round site, its design, software and name belong to Pluggin Software LLC. These terms let you use the service; they don't give you any right to our name, logos or code. If you send us feedback or ideas, we may use them without owing you anything.

10. Closing your account

You can close your organizer account at any time from your profile. When you do:

• your polls stop working for voters, except in groups that pass to a co-organizer, as described in section 5;
• you have 30 days to change your mind by signing in and restoring your account;
• after 30 days, your account and everything it owns are permanently deleted, including groups that didn't pass to a co-organizer, their polls, players, votes and saved places.

You can download a copy of your data from your profile before you close your account. Our Privacy Policy explains what we keep and for how long.

11. Suspension and termination

We may suspend or close an account, or remove content, if it breaks these terms, puts other people or the service at risk, or if we're required to by law. Where it's reasonable, we'll warn you first and give you a chance to fix the problem. Serious or repeated violations, like spam, harassment or attacks on the service, may be acted on immediately.

We may change, pause or stop offering Gather Ye Round or any feature. If we stop the service entirely, we'll give organizers reasonable notice and a chance to download their data.

12. Paid plans

Gather Ye Round is free to use, and some features may need a paid plan. If you subscribe:

• Prices are shown before you pay. A subscription renews automatically each month or year until you cancel.
• Cancelling can be done at any time. You keep the paid features until the end of the period you've paid for, and it won't renew.
• Refunds: payments are non-refundable except where the law requires otherwise, or where we decide to make an exception.
• Price changes apply only from your next renewal, and we'll tell you at least 30 days ahead.
• Payments are handled by a payment processor. We don't see or store your full card number.
• Going over a plan's limit. If you move to a smaller plan, or a group passes to someone on a smaller plan, nothing is deleted. You just can't add more beyond the new plan's limits.
• Founding or promotional prices last as long as their terms say.

13. No warranty

Gather Ye Round is provided "as is" and "as available." To the fullest extent the law allows, we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose and non-infringement. We don't promise that the service will be uninterrupted or error-free. We also don't promise that every email, invitation, announcement or calendar update will arrive, or arrive on time. Times are converted between time zones automatically, but please check important details yourself.

14. Limits on our liability

To the fullest extent the law allows:

• we're not liable for any indirect, incidental, special, consequential or punitive damages, or for lost data, lost profits, or a missed or mistaken event, arising from your use of Gather Ye Round;
• our total liability for any claim related to the service is limited to the greater of $50 or the amount you paid us in the 12 months before the claim.

Some places don't allow these limits, so they may not all apply to you. Nothing in these terms limits liability that can't be limited by law.

15. Your responsibility to us

If you use Gather Ye Round in a way that breaks these terms or the law, and someone makes a claim against us because of it, you agree to cover our reasonable costs of dealing with that claim, including legal fees.

16. Disputes

These terms are governed by the laws of the State of Maryland, without regard to its conflict-of-laws rules. Any dispute that isn't resolved informally will be decided in the state or federal courts located in Frederick County, Maryland, and you and we agree to those courts' jurisdiction. Before filing any claim, please contact us through the Support page and give us 30 days to try to resolve it.

17. Changes to these terms

We may update these terms as Gather Ye Round changes. We'll post the new version here with a new effective date. If a change is significant, we'll also let organizers know by email or on the site before it takes effect. If you keep using Gather Ye Round after a change takes effect, you accept the updated terms.

18. The rest of the legal fine print

• These terms and our Privacy Policy are the whole agreement between you and us about Gather Ye Round.
• If any part of these terms can't be enforced, the rest still applies.
• If we don't enforce a part of these terms right away, we haven't given up the right to enforce it later.
• You can't transfer your rights under these terms. We may transfer ours, for example if the service is sold, and we'll tell you if that happens.

19. Contact

Questions about these terms, reports of abuse, and requests about your data all go through the Support page on gatheryeround.com.